Compare the whole monthly bill with a practical worksheet covering subscriptions, payments, extras, and switching costs.
Compare the workflow you need
Start with the services, bookable people, payment methods, and messages your business needs. Then price the plan and extras that support that workflow. A low advertised subscription is only one line of the bill.
Copy this cost checklist
Use one column per provider and the same currency, country, and billing period. Mark a cost as included, extra, not needed, or still to verify. Keep annual commitments visible rather than treating a discounted monthly equivalent as monthly billing.
- Subscription and additional bookable team members.
- Platform transaction fees and payment-provider processing fees.
- Messaging usage, required add-ons, and hardware if needed.
- Setup, data transfer, training, and any overlapping subscriptions.
Work through one realistic month
Illustrative example, not a vendor quote: a subscription costs 20 currency units, required extras cost 10, and a 2% platform fee on 1,000 of eligible payments costs 20. The subtotal is 50 before separate processing fees, taxes, or other charges. Add each item once and check what amount each percentage applies to.
Repeat with a quieter and a busier month. Include fixed charges per payment where applicable. Check refund, currency-conversion, and payout charges in the actual terms instead of assuming they are included.
Check the complete fit before switching
Ask what happens to upcoming appointments, client history, and outstanding balances. Contact export is not the same as importing complete records. Test one booking before committing to a move, and include the time needed to train your team and tell clients.
See how Citruss can help.
Take full payment or a 30% deposit and keep the remaining balance connected to the booking.
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